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A Customer's Guide to Mailing: Addressing Your Mail

The accuracy of the address affects the speed and handling of your mail.

Return Address

Print or type your address in the upper left corner on the front of the envelope.

Extra Services

Place labels for extra services above the delivery address and to the right of the return address, or to the left of the postage.


Use stamps, a postage meter, or a PC Postage system to affix the correct amount. You can calculate postage online at .

Recipient Name


Name of Organization


Street Address

Use a Post Office box or street address, but not both. If the address also has a directional (for instance, NW for Northwest), be sure to use it. There may be more than one Main Street.

Apartment or Suite Number

The correct apartment or suite number helps to ensure delivery to the right location.

City, State, and ZIP Code

To find the correct spelling of a city name or to find a ZIP Code, visit or call 1·800·ASK·USPS. Using the correct ZIP Code helps to direct your mail more efficiently and accurately.  



Print the delivery and return addresses on the same side of your envelope or card. The addresses should be written parallel to the longest side.


Type or print clearly with a pen or permanent marker so the address is legible from an arm's length away. Do not use commas or periods.

Return Address

A return address is required on most mail.
Express Mail® 
For Express Mail, you must use a USPS-produced address label provided by the Post Office.

Military Mail

Military addresses must show the full name with middle name or initial and the PSC number, unit number, or ship name. WordStr the city name with APO, FPO or DPO, and the state with AA, AE, or AP, and use a special ZIP Code.


A list of commonly used state, street, and other is available online.
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